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Friday, September 3, 2010
Monday, April 30, 2007
As an Administrator you have the ability to edit and delete forum posts. As the entire site is built around the forum postings you will be able to make necessary modifications to the site by using your moderator role.
You can only log in on the 'Forum' page. The link to log in is located near the top right corner of the page. (I have noticed that every so often my first log in attempt isn't successful. It appears to work but then I notice the 'Log in' link does not change to 'Log out' as is does when you are logged in and I do not have Administrator privileges. The second log in attempt is successful and I am good to go. I am not sure why this is happening and as there is a work around I will not address it unless you wish me to.)
Once you have logged in you will see a new link towards the bottom of the page that says "Go to Administration Panel". This is the magic door that gives you control over the site. You will be asked to enter your password again for security purposes. There is a lot of stuff in here related to access control, user permissions and banning, mass emailing, banned words or phrases, etc. You can ignore most of it for general site administration but feel free to dig around and see what is available. You might find a feature you would like to exploit. By and large however you will mostly only be concerned with possibly giving other users moderator rights so that they can assist you in maintaining the site or take over form you if that need should arise or adding new forum categories or editing their descriptions.
To add new forum categories or edit their titles or descriptions you will want to click on the 'Management' link on the list located on the left side of the Forum Administration page. DO NOT DELETE the forums that are currently there as that would cause the site to cease functioning correctly. Other administrator duties should be fairly self evident.
Each forum can be set to have a different level of access. For example: you may want to only allow Moderators to add new 'News' items but allow anyone to post replies to the articles once they are added. Or allow only Moderators to add new topics to the 'Resources' tab and also allow only Moderators to post replies to those items. These permissions are detailed in the 'Permissions' link that is located on the left side menu. From this page you can select the Forum you wish to edit. For a more detailed level of control you can click on the 'Advanced Mode' link that appears on the editing page which I would recommend.
Current settings are as follows:
News, WUU Speaks, Meeting Minutes Forums
Everyone can read posts and reply to them but only moderators can create new topics and edit or delete posts.
Future Meeting Discussion Topics and General Discussion Forum
Everyone can post new topics, reply to posts, and read posts but only moderators can edit or delete posts.
About WUU Forum, Announcements, Resources and Static Pages
Everyone can read posts but only moderators can create new, edit, reply or delete posts.
There is a difference between posting a new topic and posting a reply to a topic. It is possible to NOT be able to post a new topic but to be able to post a reply to a topic. This is a method of control allowing the moderator to determine what is to be discussed. A topic is what posts are listed in a forum at the first or root level. Replies are posts that are related to that topic and fall beneath the topic posting. (This is easier to understand that I am making out here and I will be happy to go over it with you in person.)
To edit a registered users permissions (basically make them a moderator) you can click on the 'Permissions' link under 'User Admin' on the left side menu. You will need to know the user name of the user to edit.
For the rest you will not need to be in the 'Administrators Panel' but will need to be logged in as yourself with your Administrator privileges.
To edit the static pages including the 'Home', 'Resources', 'About WUU', 'Contact Us' and 'Join Now' pages you simply need to edit the related post.
There are basically two different organizational methods used to create and edit these pages. Regarding the 'Home', 'Contact Us' and 'Join Now' pages you simply need to edit the related pages in the 'Static Pages' forum. The posts listed here are directly tied to the pages as you see them in the rest of the site. Therefore if you wish to change the contents of any of these pages you simply need to sign in as a moderator (which you are), select the related post and edit it. DO NOT DELETE THESE POSTS as the related pages will error when you attempt to view them. Instead simply edit them as you see fit. Replies to these posts can only be done by an moderator. There is no reason to reply to those posts and I would recommend that you do not as it would simply lead to confusion. If you accidentally delete the posts related to these pages I can easily fix this problem but it does take some coding and is therefore not really in the scope of the average moderator or administrator.
The 'News', 'Resources' and 'About WUU' tabs present the user with a list of pages they can view. These pages and their order are determined by their related forums. For example: the list of resources that appear on the left hand side of the 'Resources' tab is simply a listing of the posts in the 'Resources' forum in order of oldest to newest. Replies to these posts are simply ignored. This allows for a simple method of adding new 'Resource' pages. The trade off however is that you must add Resource pages in the order you wish to see them listed on the Resources tab. If you need to add a page somewhere in the middle of this list you will have to go through a process of opening up the page that you need to change, copying its contents and pasting them in to a file, entering in the new information and submitting the post. Then opening up the next post in the list to edit, copying its contents and pasting them in to a file, copying the contents of the first file from the previous post and pasting them in to this post and submitting the post. Continue this process until you have gone through the entire list of postings. (Again, this sounds more complicated than it is and I would be happy to go over this in person. I could make the process more clear with some examples but haven't got the time to put them together now and am more concerned with getting you a set of instructions you can use for now.)
I would imagine these considerations are less important for the 'News' tab as you would most likely be adding them in chronological order anyway and reordering would rarely be an issue.
The 'Announcement' that appears on the home page is simply the most recent post in the 'Announcement' forum. Therefore to change the announcement that appears here you can either edit the current most recent post or simply create a new post. You may want to edit the current one if you are simply making an edit to an announcement and create a new posting if you have a new topic to announce and wish to keep an archive of your announcements. Replies are ignored. As there is no method to NOT display the most recent 'Announcements' post as an 'Announcement' and you do not want to have announcements for events that have passed I would recommend you come up with a generic announcement that you can post when current announcements have 'expired'. Or not. ;)
At this point I think I have given you enough to generally manage the site however I may be wrong. Please feel free to let me know of any questions you have. Also, during this initial period of filling the site with news items and resources you can feel free to send them to me and I can add them for you as I could probably do the changes more quickly.
You can only log in on the 'Forum' page. The link to log in is located near the top right corner of the page. (I have noticed that every so often my first log in attempt isn't successful. It appears to work but then I notice the 'Log in' link does not change to 'Log out' as is does when you are logged in and I do not have Administrator privileges. The second log in attempt is successful and I am good to go. I am not sure why this is happening and as there is a work around I will not address it unless you wish me to.)
Once you have logged in you will see a new link towards the bottom of the page that says "Go to Administration Panel". This is the magic door that gives you control over the site. You will be asked to enter your password again for security purposes. There is a lot of stuff in here related to access control, user permissions and banning, mass emailing, banned words or phrases, etc. You can ignore most of it for general site administration but feel free to dig around and see what is available. You might find a feature you would like to exploit. By and large however you will mostly only be concerned with possibly giving other users moderator rights so that they can assist you in maintaining the site or take over form you if that need should arise or adding new forum categories or editing their descriptions.
To add new forum categories or edit their titles or descriptions you will want to click on the 'Management' link on the list located on the left side of the Forum Administration page. DO NOT DELETE the forums that are currently there as that would cause the site to cease functioning correctly. Other administrator duties should be fairly self evident.
Each forum can be set to have a different level of access. For example: you may want to only allow Moderators to add new 'News' items but allow anyone to post replies to the articles once they are added. Or allow only Moderators to add new topics to the 'Resources' tab and also allow only Moderators to post replies to those items. These permissions are detailed in the 'Permissions' link that is located on the left side menu. From this page you can select the Forum you wish to edit. For a more detailed level of control you can click on the 'Advanced Mode' link that appears on the editing page which I would recommend.
Current settings are as follows:
News, WUU Speaks, Meeting Minutes Forums
Everyone can read posts and reply to them but only moderators can create new topics and edit or delete posts.
Future Meeting Discussion Topics and General Discussion Forum
Everyone can post new topics, reply to posts, and read posts but only moderators can edit or delete posts.
About WUU Forum, Announcements, Resources and Static Pages
Everyone can read posts but only moderators can create new, edit, reply or delete posts.
There is a difference between posting a new topic and posting a reply to a topic. It is possible to NOT be able to post a new topic but to be able to post a reply to a topic. This is a method of control allowing the moderator to determine what is to be discussed. A topic is what posts are listed in a forum at the first or root level. Replies are posts that are related to that topic and fall beneath the topic posting. (This is easier to understand that I am making out here and I will be happy to go over it with you in person.)
To edit a registered users permissions (basically make them a moderator) you can click on the 'Permissions' link under 'User Admin' on the left side menu. You will need to know the user name of the user to edit.
For the rest you will not need to be in the 'Administrators Panel' but will need to be logged in as yourself with your Administrator privileges.
To edit the static pages including the 'Home', 'Resources', 'About WUU', 'Contact Us' and 'Join Now' pages you simply need to edit the related post.
There are basically two different organizational methods used to create and edit these pages. Regarding the 'Home', 'Contact Us' and 'Join Now' pages you simply need to edit the related pages in the 'Static Pages' forum. The posts listed here are directly tied to the pages as you see them in the rest of the site. Therefore if you wish to change the contents of any of these pages you simply need to sign in as a moderator (which you are), select the related post and edit it. DO NOT DELETE THESE POSTS as the related pages will error when you attempt to view them. Instead simply edit them as you see fit. Replies to these posts can only be done by an moderator. There is no reason to reply to those posts and I would recommend that you do not as it would simply lead to confusion. If you accidentally delete the posts related to these pages I can easily fix this problem but it does take some coding and is therefore not really in the scope of the average moderator or administrator.
The 'News', 'Resources' and 'About WUU' tabs present the user with a list of pages they can view. These pages and their order are determined by their related forums. For example: the list of resources that appear on the left hand side of the 'Resources' tab is simply a listing of the posts in the 'Resources' forum in order of oldest to newest. Replies to these posts are simply ignored. This allows for a simple method of adding new 'Resource' pages. The trade off however is that you must add Resource pages in the order you wish to see them listed on the Resources tab. If you need to add a page somewhere in the middle of this list you will have to go through a process of opening up the page that you need to change, copying its contents and pasting them in to a file, entering in the new information and submitting the post. Then opening up the next post in the list to edit, copying its contents and pasting them in to a file, copying the contents of the first file from the previous post and pasting them in to this post and submitting the post. Continue this process until you have gone through the entire list of postings. (Again, this sounds more complicated than it is and I would be happy to go over this in person. I could make the process more clear with some examples but haven't got the time to put them together now and am more concerned with getting you a set of instructions you can use for now.)
I would imagine these considerations are less important for the 'News' tab as you would most likely be adding them in chronological order anyway and reordering would rarely be an issue.
The 'Announcement' that appears on the home page is simply the most recent post in the 'Announcement' forum. Therefore to change the announcement that appears here you can either edit the current most recent post or simply create a new post. You may want to edit the current one if you are simply making an edit to an announcement and create a new posting if you have a new topic to announce and wish to keep an archive of your announcements. Replies are ignored. As there is no method to NOT display the most recent 'Announcements' post as an 'Announcement' and you do not want to have announcements for events that have passed I would recommend you come up with a generic announcement that you can post when current announcements have 'expired'. Or not. ;)
At this point I think I have given you enough to generally manage the site however I may be wrong. Please feel free to let me know of any questions you have. Also, during this initial period of filling the site with news items and resources you can feel free to send them to me and I can add them for you as I could probably do the changes more quickly.
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